Clear the balance. Keep the student.
Meadow monitors every balance, talks with every student by text and email, answers questions around the clock, and predicts late payments before they happen.
Retain more students, from the first bill to the last balance
Show students exactly what they owe
Clear bills and PDF statements, fully customized and branded to your school. Every charge and credit listed by term, updated automatically with each payment or ACH return.
Pay in one click
The most convenient way for students and families to pay, straight from your school-branded link, in any email or text. Apple Pay, Google Pay, international wire, card, or bank account.
Offer more ways to pay over time
Flexible, self-service and fully customizable plan options with autopay. You set the guardrails.
Accept payments, domestic or international
Take card or bank payments in local currency and local methods, with the rate shown up front.
Ensure financial aid refunds reach the right students
Students get paid to the method they choose, not a paper check. Every identity is verified before money goes out, and changed bank details or shared accounts are held for review.
Reach students who stopped responding
Personalized text message and email communications to their school and personal addresses, all sent from your office and tracked end to end.
Gain full A/R visibility
Track every student, balance, payment plan, and communication in one live dashboard. Add dynamic filters, create lists and receive alerts when students fall behind.
Answer students and families 24/7
Meadow's Student Billing Agent answers account-specific questions over SMS at any time, in any language, and within your school policies. Every conversation logged and routed to the right office.
Know who's at risk before it's too late
Meadow monitors every account, detects hundreds of signals, and flags students at risk so you can take proactive action before they end up in collections.
Save students and A/R from collections
Every message and bill comes from your office, under your name, not a separate third party. More balances get resolved, faster, and more students re-enroll.
Get started before your next billing cycle
Meadow integrates with every major SIS, so there’s no heavy lifting.
Security and trust engineered for higher ed
Established safeguards protect your institution’s data — and the students behind it.
SOC 2 Type II
Independently audited every year, with continuous monitoring in between
HECVAT
Pre-completed higher ed vendor assessment toolkit
PCI DSS compliant
Secure payment processing that meets the highest standard for handling card data
FERPA compliant
Protected access controls and data handling for users and agents
How William Jewell Increased On-Time Payments by 47%
Student receivables are the lowest I have ever seen.
Sherry Hansen
Assistant Director of Student Financial Services
The case for your CFO
Harding University
Senior Director of Student Financial Services
Greensboro College
William Jewell College
Sherry Hansen
Assistant Director of Student Financial Services
William Jewell College
Tulsa Community College
Staff Accountant and Student Account Manager
Cornell College
Marywood University
Alexander Johnson
Director of Information Technology
Oklahoma Wesleyan University
Upper Iowa University
Executive Director of Financial Services
Upper Iowa University
Austin Peay State University
Director of Financial Services
Mars Hill University
Show us your spreadsheet
Engage students across the full financial lifecycle
Frequently asked questions
Yes. Meadow communicates with students, presents the bill, takes payments, offers payment plans, processes refunds and provides you with analytics and reporting. Every payment posts back to your SIS.
We work with every major SIS: Ellucian Banner, Ellucian Colleague, Jenzabar, PeopleSoft, Workday, Anthology, Student First, PowerCampus, and CAMS. Don’t see yours on the list? Ask us if we can integrate.
Our goal is a fast and easy implementation: Schools go live in as little as 5 weeks, so you can be up and running before your next billing cycle.
No. Students and parents pay from the school-branded link in any text or email, by card, bank account, Apple Pay, Google Pay, or Transfermate (international wire).
Yes. Plans rebalance automatically when charges or credits post.
Yes. Students and parents choose a plan and enroll from the same link where they see their bill, with autopay built in. You set the due dates and guardrails, so you maintain control. We do the work so your office doesn't have to set up plans by phone or track them in a spreadsheet.
Meadow flags the account in your dashboard, so your team can step in before the balance grows. If the student is on autopay, Meadow also emails them and anyone they've added to their account right away.
Your team records the payment in your SIS and the student's balance and payment plan update in Meadow to match.
Meadow reverses the payment, updates the student's balance, and lets the student know so they can pay another way. You can track the reversal in your dashboard.
Meadow sends each financial aid refund to the student's chosen method. Fraud checks and identity verification are built in.
It answers students' and parents' account-specific billing questions by text, in their native language, at any hour, following your office's policies. Every conversation is logged, and anyone who needs a human is routed to the right office. It takes routine questions off your team's plate and ensures that students get answers when they need them.
Yes. Meadow is PCI DSS compliant and SOC 2 audited, has a pre-completed HECVAT, and screens every payment for fraud. Documentation is in our trust center: https://trust.meadowfi.com/